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into for QuickBooks

FileInto turns a Square transactions CSV into a QuickBooks file with sales and processing fees split out.

  • Never uploaded, stays on your device
  • Free preview
  • Opens in QuickBooks
How to get the file from Square
  1. In the Square Dashboard, open Payments, then Transactions.
  2. Set the date range you need.
  3. Click Export and choose Transactions CSV.
  4. Drop the downloaded file below.
Drop your bank file hereCSV or Excel from any bank, card, PayPal, Stripe or Square.Stays on your device. Never uploaded.

Have a different file, or need a different one? Click or above.

How to import into QuickBooks

QuickBooks Online

  1. Go to Bank transactions (under All apps, then Accounting, or under Transactions on some plans).
  2. Open the Link account menu and choose Upload from file.
  3. Drag in the .qbo file from FileInto and pick the QuickBooks account it belongs to.
  4. Review the new transactions on the For review tab, then categorize and add them.

QuickBooks Desktop

  1. Go to Banking, then Bank Feeds, then Import Web Connect Files.
  2. Select the .qbo file from FileInto.
  3. Choose Use an existing QuickBooks account and pick the account, then Continue.
  4. Open the Bank Feeds Center to review and add the transactions.

What FileInto looks for in your file

ColumnExamplesNotes
Date10/01/2026The sale date.
Description2 x Latte, 1 x CroissantThe items sold. Fee lines keep it in the memo.
Total Collected and Fees$22.53 and -$0.71Total Collected (with tax and tips) becomes the sale; Fees becomes a separate Square fee line.

Problems and fixes

QuickBooks shows only the net amount
Leave "Split fees into their own lines" on. Each Square sale then comes in at its full amount with a separate Square fee line, so income and fees are both right.
Pending or failed payments are missing
They are skipped on purpose. Only completed payments belong in your books; export again after Square finishes them.
The same payments appear twice
Each line gets a fixed id from its date, amount and description, so importing the same export again is skipped by QuickBooks. Overlapping date ranges from different exports can still duplicate; export non-overlapping ranges.
Payouts look like expenses
Payouts move money from Square to your bank. In QuickBooks, match or categorize them as a transfer to your bank account, not an expense.

Questions

Why use Total Collected and not Net Sales?
Total Collected is what the customer paid, including tax and tips, which is the money that moved. Net Sales leaves those out.
Doesn’t Square connect to QuickBooks already?
Square’s own QuickBooks app syncs ongoing sales. This converter is for history, for accounts without the app, and for anyone who wants a file they control.
Is my Square export uploaded?
No. FileInto converts it inside your browser tab.
What are the limits?
Files up to 25 MB. Every file gets a full preview free. Downloads up to 25 transactions are free, no account needed; a Day Pass ($9 for 24 hours) or Unlimited ($7 a month) has no row limit. It works in current versions of Chrome, Edge, Safari and Firefox, on computers and phones.

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