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into for QuickBooks

FileInto turns a PayPal activity CSV into a QuickBooks file with sales and PayPal fees on separate lines.

  • Never uploaded, stays on your device
  • Free preview
  • Opens in QuickBooks
How to get the file from PayPal
  1. In your PayPal business account, open Reports, then Activity download.
  2. Choose Balance affecting transactions and the date range you need.
  3. Pick CSV as the format and create the report.
  4. Download the file when it is ready and drop it below.
Drop your bank file hereCSV or Excel from any bank, card, PayPal, Stripe or Square.Stays on your device. Never uploaded.

Have a different file, or need a different one? Click or above.

How to import into QuickBooks

QuickBooks Online

  1. Go to Bank transactions (under All apps, then Accounting, or under Transactions on some plans).
  2. Open the Link account menu and choose Upload from file.
  3. Drag in the .qbo file from FileInto and pick the QuickBooks account it belongs to.
  4. Review the new transactions on the For review tab, then categorize and add them.

QuickBooks Desktop

  1. Go to Banking, then Bank Feeds, then Import Web Connect Files.
  2. Select the .qbo file from FileInto.
  3. Choose Use an existing QuickBooks account and pick the account, then Continue.
  4. Open the Bank Feeds Center to review and add the transactions.

What FileInto looks for in your file

ColumnExamplesNotes
Date10/03/2026The PayPal transaction date.
NameJane CooperThe customer or company. Fee lines keep it in the memo.
Gross and Fee120.00 and -4.27Gross becomes the sale; Fee becomes a separate PayPal fee line.
StatusCompletedPending, denied and cancelled rows are skipped.

Problems and fixes

QuickBooks shows only the net amount
Leave "Split fees into their own lines" on. Each PayPal sale then comes in at its full amount with a separate PayPal fee line, so income and fees are both right.
Pending or failed payments are missing
They are skipped on purpose. Only completed payments belong in your books; export again after PayPal finishes them.
The same payments appear twice
Each line gets a fixed id from its date, amount and description, so importing the same export again is skipped by QuickBooks. Overlapping date ranges from different exports can still duplicate; export non-overlapping ranges.
Payouts look like expenses
Payouts move money from PayPal to your bank. In QuickBooks, match or categorize them as a transfer to your bank account, not an expense.

Questions

Why split PayPal fees from sales?
PayPal deposits the net amount. If you record only that, your income is understated and your fees are missing. Splitting keeps both right for taxes.
Does it handle refunds?
Yes. Refunds come in as money out, and any PayPal fee it returns comes in as its own line.
Which QuickBooks account should I import into?
A separate bank account in QuickBooks named PayPal works best. Payouts to your bank then become transfers between the two.
Is my PayPal file uploaded?
No. FileInto converts it inside your browser tab.
What are the limits?
Files up to 25 MB. Every file gets a full preview free. Downloads up to 25 transactions are free, no account needed; a Day Pass ($9 for 24 hours) or Unlimited ($7 a month) has no row limit. It works in current versions of Chrome, Edge, Safari and Firefox, on computers and phones.

Related converters

Guides: How to import bank transactions into QuickBooks Online · What is a QBO file?